Payment Voucher

Accounting Voucher


Objectives: Viewing Voucher Entry Types

                    Voucher Entry 

Voucher

A voucher is a document detailing a financial transaction. It also journal anti in manual anti. it is said. All business transactions in the voucher are recorded with full details.

(Types of Voucher:)

Tally. The following are the types of vouchers predefined in ERP 9.

I. Contra Voucher (F4):
This voucher is used to carry out bank-related transactions.

Ex: - (A). Open Bank Account in Bank of India with Rs. 5000
(B). Withdrawn from Bank of India with Rs. 2000.

To do this, do the following steps:

Gateway of Tally Accounting Voucher → Press FA


Contra Voucher

2. Payment Voucher (F5):
This voucher is used to pay for the party.
Ex: - (A). Machinery Purchase for cash Rs. 20000
(B). Salary Paid Rs. 3000

To do this, do the following steps:
Gateway of Tally → Accounting Voucher → Press F5

Payment Voucher

3. Receipt Voucher (F6):
When cash or checks come from any source in the business, they use vouchers. Ex - (A). Machinery Sold Rs. 10000
(B). Commission Received Rs. 2000

To do this, do the following steps:

Gateway of Tally - Accounting Voucher → Press F6

4. Journal Voucher (F7):
We use this voucher when there is a non-cash transaction or which does not fit in any of the above types.

Ex - (A). Deprecation to be charged on Machinery Rs. 50000
(B). Bills Receivable of Rs. 10000 from Sun Traders.
(C). Bills Payable to India co. of Rs. 2500. .

To do this, do the following steps:

Gateway of Tally → Accounting Voucher → Press F7

5. Purchase Voucher (F9):
They use vouchers to enter all transactions related to the purchase. Ex: - (A). Purchase Machinery from Sun Traders for Rs. 40000.

To do this, do the following steps:

Gateway of Tally → Accounting Voucher → Press F9

6. Sales Voucher (F8):
They use vouchers to enter all transactions related to Sales. Ex: - Sold Goods on credit to Sun Microsystem for Rs. 20000

To do this, do the following steps:

Gateway of Tally → Accounting Voucher → Press F8

7. Debit Note (Ctrl + F9):
When returning the item, write a note detailing the object, it is called a Debit Note. Note: - To enable the Debit Note and Credit Note Voucher, do the following steps:

Gateway of Tally → Press F11 Accounting Feature 

Debit Note (Ctrl + F9)

• Use Debit / Credit Note: - Yes 

 Ex: - Goods returned to Sun Traders of Rs. 3000.

To do this, do the following steps:

Gateway of Tally - Accounting Voucher - Press Ctrl + F9 Teeth

8. Credit Note (Ctrl + F8):
When we get a sold item back, write a note detailing the item, it is called a credit note.
Ex: - Goods Return by Sagar Traders of Rs. 2500.

To do this, do the following steps:
Gateway of Tally - Accounting Voucher → Press Ctrl + F8

9. Reversing Journal (F10):
This entry does not directly affect the account. Many times the effect of some transaction has to be seen experimentally, then select this voucher type. Entries made in this type have the effect only for a particular period and we can see its effect on that period only. After this period, all the antiques of this voucher type are reversed. Note: To activate this voucher type, press F11 on the voucher anti screen and use Reversing Journals. Yes to & Optional Vouchers Option.

10. Memo (Ctrl + F10):
Memo voucher is a non-accounting voucher and all entries made in it do not affect the account. These entries are to be stored in a separate memory register to provide for future expenses, but there is a possibility of forgetting, then select this voucher type. For example, when you give cash to an employee to buy certain items, which you do not know the exact price, then for this you make two entries, one of which is petty cash advance and the other is the return of the remaining cash, you give this ant Use it in memory and later spend it in the anti-payment voucher of the actual amount spent.

11. Post Date:
Used only for future entries. But unlike memory vouchers, these entries automatically convert to regular entries on the given date. This voucher type is useful for regular transactions. E.g. If you pay the rent on the 10th of every month, then all these entries in the post Dated Voucher type then the entries will be converted into automatic regular anti on the 10th of every month. By pressing Ctrl + T, you can select the post Dated Voucher type.

12. Optional:
An optional voucher is not a type of voucher. All vouchers (except Non - accounting Vouchers). Optional marks can be done while vouchers.

The optional voucher is a non-accounting voucher, ie all voucher entries made in it will not affect the account book. Tally ERP 9 does not post these entries in the ledger but stores it in a separate optional register. You can make changes to these and convert these optional vouchers to regular vouchers whenever you want.

For example, you 50. 000 / - for the machinery you want to spend in the next month, but if you want to see the report today with this voucher, you can mark it as optional when you make this entry. Then when you see the report with this optional voucher, you can see its effect.

(Creating a New Voucher Type)
We can create a new voucher type in addition to the voucher type above. Suppose we bank and puff. We want to record separately and for this, we want to type two vouchers instead of previously defined payment vouchers. To do this, we have to create a type Bank Payment Voucher.

To create a new voucher type
Go to the Gateway of Tally Accounts Info. - Voucher Types Create.

Now we have to fill the following information

1. Name: Bank Payment
2. Type of Voucher: Payment (Specify the default TallvERP 9 voucher, whose function is the new voucher. Need copy)
3. Abbr. : Bank Pymt. ( Short form )
4. Method of Voucher Numbering: Here you Automatic. You can choose between Manual or None.
5. Use Advance Configuration: No
6. Use EFFECTIVE Dates for Vouchers: No
4. Make 'Optional' as default: No (Yes, this will make this voucher type an optional voucher by default.)
8. Use Common Narration: Yes
9. Narrations for each entry: No
10. Print after saving Voucher: No
11. Name of Class: Skip
Finally, press Y or Enter to save.

(Voucher Entry:)
1. In Double Entry Mode: - In this type, the details of debit and credit are in separate columns. Below is an example of a Double Entry Mode voucher entry screen:

The screen above has the following components

a) Date: At the top left of the voucher entry screen, there is a date option. When entering a voucher, the date of the previous voucher comes here by default. To improve it. Press the F2 key.

b) Type of Voucher: The type of voucher selected appears at the top of the screen.

c) Ref. : This option appears only in the leaflets and cells type. Here you can give the bill number as a reference number.

d) Dr / Cr: Select Debit Ledger in the debit side and Credit ledger on the credit side here. If you see To / By instead of Dr / Cr, then press F12 and use Cr / Dr. Put Yes in front of instead of To / By during entry and then press Ctrl + A to save.

e) Debit / Credit Amount: Amount here.

F) Narration: Here is a detail about this voucher entry.

2) In Single Entry Mode: - Here it is only for Payment, Receipt and Contra Voucher type. Voucher us here. There is no need to specify debit or credit at the time of entry. It helps in selecting more than one debit or credit.

Note: To activate Single Entry Mode, click the Configure button and then press the F12 key. Later use Single Entry mode for Pymt. / Rcpt. Select Yes in front of / Contra. Finally, press Ctrl + A and save.

3) Show Ledger Current Balances: If you want to see the laser balance during the voucher entry above, press the F12 key. Put Yes in front of Show Ledger Current Balance and then press Ctrl + A and save later.

4) Warn of Negative Cash Balance: If you want Tally to give you negative cash warning, click on the Configure button. Press the F12 key and say Yes in front of Warn on Negative Cash Balance. Finally, press Ctrl + A and save.


SR  NO.
DATE
VOUCHER TYPE
PARTICULAR
DEBIT
CREDIT
NARRATION
1
01-04-2014
F6 RECEIPTS
DR. CASH A/C
CR. CAPITAL A/C
1,00,000
1,00,000

2
01-04-2014
F7 JOURNAL
DR. VEHICLE A/C
CR. CAPITAL A/C
50,000
50,000

3
01-04-2014
F7 JOURNAL
DR. FURNITURE A/C
CR. CAPITAL A/C
30,000
30,000
CH.NO
303131
4
01-04-2014
F4 CONTRA
DR. BANK OF INDIA
CR. CASH A/C
5000
5000

5
01-04-2014
F9 PURCHASE
DR. PURCHASE A/C
CR. CASH A/C
70000
70000


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